Senior Academic Programs Coordinator, Cognitive Science Program

The University of Virginia Department of Psychology strives to advance the science, methodology and the application of psychology through research, teaching, graduate training, and engagement in our community. Specifically, we are committed to:

• Conducting rigorous collaborative research aimed at understanding the human condition, solving societal problems, and generating breakthrough discoveries;
• Using our scholarship to guide practice, policy, education, and future research;
• Teaching and mentoring the next generation of psychological scientists and psychologically-literate citizens and leaders

Position Summary

The Senior Academic Programs Coordinator for the Cognitive Science Undergraduate Program provides advanced administrative support, direction, and leadership for the Cognitive Science interdisciplinary major. The incumbent is a key partner in managing academic programs and events for the major.

Position Responsibilities

Cognitive Science Program Support--Academic Planning and Curriculum and Events Support

• Provides administrative leadership and support the Cognitive Science Program, an interdisciplinary major in the College of Arts & Sciences, in collaboration with the Director of the Cognitive Science Program and Department of Psychology Chair, Assistant Chair and Psychology Undergraduate Coordinator.

• Assists the Director of Cognitive Science Program with the administration of the major; provides advanced levels of support requiring a broad understanding of organizational operations, procedures, and personnel.
• Coordinates Student Information related to undergraduate majors. Advises students in the major declaration process.
• Coordinates Docusign processes related to major and collaborates with the Director of Undergraduate Program as well as the cognizant faculty member for the Distinguished Major Program.
• Maintains continuity for these processes as cognizant faculty roles evolve. Coordinates with program-affiliated faculty across disciplines, Psychology undergraduate major representatives, University Registrars’ Office and College representatives to coordinate course offerings and class scheduling.

• Oversees confidential student records in the Student Information System (SIS) and Stellic.
• Performs reviews at regular intervals including at declaration of major, prior to graduation and at time of award nominations or other milestones related to program requirements.
• Manages strategic assignment of faculty advisors, optimizing match within discipline whenever possible
• Meets with students to discuss major and/or minor requirements and review their progress in major
• Manages program data and data archives.
• Interprets and disseminates reports as required.
• Independently generates complex and detailed presentations and reports.
• Manages a variety special events
• Other Duties as Assigned
  

Minimum Qualifications

• Education: High School Diploma/GED
• 3+ years of relevant professional experience required.
• Licensure/Certifications: none

Preferred Qualifications

• Education: A bachelor’s degree in Psychology or a related field
• Master's degree in Psychology or a related discipline strongly preferred
• Experience: 3-5 years experience in a complex academic department
• Demonstrated understanding of academic models
• Demonstrated understanding of teaching paradigm/classroom settings
• Experience in student support role

Physical Demands

• This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs

• The anticipated hiring range is $27.75-$31.50/hour, commensurate with education and experience.

• This is a non-exempt-level, benefited position.
• This position is based in Charlottesville, VA, and must be performed fully on-site.-

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application review will begin after February 19, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship at this time.

How to Apply

Please apply online , by searching for requisition number R0080527. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the position, please contact Donna L. Hearn, dlhearn@virginia.edu

• For questions about the application process, please contact Rich Haverstrom, Academic Recruiter, at rkh6j@virginia.edu

Job Profile
J1010 - Academic Programs Operations and Service 3

Career Stream and Level
Operations and Service-O3

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .